Aesthetic clinic software with the discretion your patients expect
BeautyMatters helps Singapore aesthetic clinics and medical spas run consultations, treatment courses and follow-ups gracefully — with practitioner and device scheduling, detailed treatment notes, consent records and strict access controls.
What is aesthetic clinic software?
Aesthetic clinic software manages bookings, patient records and treatment workflows for aesthetic clinics and medical spas. It typically includes practitioner and device scheduling (lasers, HIFU, RF machines), consultation and consent forms, treatment notes, before-and-after photos, treatment course tracking, aftercare messaging and strict, role-based access to sensitive data.
BeautyMatters focuses on the aesthetic and beauty side of a clinic’s operations; clinics should continue to meet their own medical record-keeping and regulatory obligations.
Precision scheduling and careful records
Device scheduling
Book lasers, HIFU and other machines as resources so two rooms never claim the same device.
Consultation workflow
Consultations convert to treatment plans and courses with a clear record of what was recommended.
Consent forms
Treatment-specific consent captured digitally and stored with the visit.
Before & after photos
Securely stored per session for progress review.
Treatment courses
Track multi-session courses, intervals and remaining sessions.
Aftercare messages
Automated, treatment-specific aftercare reminders by WhatsApp or email.
Sensitive data, tightly held
Aesthetic patients expect discretion. BeautyMatters lets you control precisely who sees what.
Front desk staff can manage bookings without seeing clinical notes; practitioners see the full record; owners see the reports.
- Role-based permissions — per staff member
- Activity log — of who viewed or changed records
- Consent tracking — for treatment and marketing separately
- Minimal identifiers — no need to collect full NRIC numbers for bookings
Everything your beauty business needs, beautifully connected
Booking, client records, packages, payments, reminders and reporting share one database — so nothing is typed twice and nothing falls through the cracks.
- Salon CRM — Client profiles, history and retention
- Spa CRM — Guest preferences and lifetime value
- Online booking — 24/7 booking from Instagram, Google & web
- POS & payments — PayNow, cards, GST-ready receipts
- Packages & memberships — Prepaid credits, loyalty and vouchers
- WhatsApp reminders — Fewer no-shows, warmer follow-ups
- Staff & commissions — Rosters, targets and payouts
- Multi-outlet — One view across every branch
Frequently asked questions
Is BeautyMatters suitable for aesthetic clinics and medspas in Singapore?
Yes. BeautyMatters supports device and practitioner scheduling, consent forms, treatment notes, photos, treatment courses and restricted access — the core needs of aesthetic clinics and medical spas.
Can I schedule laser and HIFU machines?
Yes. Devices are set up as bookable resources, so a treatment only appears available when both the practitioner and the device are free.
Does it replace a clinic’s medical records system?
BeautyMatters is designed for the aesthetic and beauty side of operations. Clinics regulated as medical practices should ensure their record-keeping meets their own regulatory requirements.
Can staff access be restricted?
Yes. Permissions are role-based, so you can limit sensitive notes and photos to practitioners only.
See BeautyMatters in your own salon’s light
Book a private, no-obligation walkthrough. We’ll map your services, packages and team into BeautyMatters and show you exactly how your week would run.